{"id":22232,"date":"2020-03-24T16:13:17","date_gmt":"2020-03-24T20:13:17","guid":{"rendered":"https:\/\/pprod.avantage.ca\/emission-des-releves-demploi\/"},"modified":"2020-03-25T13:11:37","modified_gmt":"2020-03-25T17:11:37","slug":"producing-records-of-employment","status":"publish","type":"page","link":"https:\/\/www.avantage.ca\/en\/producing-records-of-employment\/","title":{"rendered":"Producing records of employment"},"content":{"rendered":"<div class=\"sidebar sidebar--procedureInstallation\">\r\n\t<div class=\"sidebar__left\">\r\n\t\t<p>Records of employment can be saved in a sequential file that will enable printing with the federal government printing software or directly on the Web with functions at the user\u2019s disposal by Human Resources and Skills Development Canada (HRSDC). The <strong>ROE Web<\/strong> application allows you to transmit an electronic file holding one or more records of employment.<\/p>\r\n    \r\n    <p>The record of employment includes the same information as the government form. The form can be modified with the form generator if it is printed directly on the official form.<\/p>\r\n\t\t<div class=\"noteProcedure\">\r\n\t\t\tThis function ends the employee\u2019s employment. The <strong>Inactive<\/strong> status is automatically allocated and the end of employment date in noted in the employee's file. However, the status and the end of employment date can be modified in the employee file.\r\n\t\t<\/div>\r\n\r\n\r\n\t\t<h3>Producing a record of employment<\/h3>\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>01<\/span>\r\n      <p>Select the <strong>Salaries<\/strong> menu <strong>&#62; Salaries &#62; Payroll Reports &#62;<\/strong> Record of Employment.<\/p>\r\n\t\t<\/div>\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>02<\/span>\r\n\t\t\t<p>In the first dialog box, enter the employee number.<\/p>\r\n\t\t<\/div>\r\n\r\n\t\t\t<p><img decoding=\"async\" class=\"img-responsive\" alt=\"FAQ image 01\" src=\"\/wp-content\/themes\/avantage\/assets\/img\/FAQ_releve-emploi_01_EN.bmp\"><\/p>\r\n  \r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>03<\/span>\r\n\t\t\t<p>Choose the print mode:<\/p>\r\n\t\t<\/div>\r\n        <ul>\r\n          <li>Select the <strong>Print insurable earnings<\/strong> box for the data concerning insurable earnings to be printed clearly in the report.<\/li>\r\n          <li>Select the <strong>Use the report defined in the form generator<\/strong> box to use the form provided by the government.<\/li>\r\n          <li>Click <strong>Save<\/strong> to display the Record of employment for <strong>employee<\/strong> dialog box and complete the requested information.<\/li>\r\n        <\/ul>\r\n    <p><img decoding=\"async\" alt=\"FAQ image 02\" src=\"\/wp-content\/themes\/avantage\/assets\/img\/FAQ_releve-emploi_02_EN.bmp\"><\/p>\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>04<\/span>\r\n\t\t\t<p>If all of the employee\u2019s insurable earnings are consecutive, the total is entered in the <strong>Total insurable<\/strong> earnings field. Otherwise, the detail of the earnings of each pay covered by the record is entered.<\/p>\r\n\t\t<\/div>\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>05<\/span>\r\n\t\t\t<p>To allocate the employee\u2019s insurable earnings on all pay periods, do not activate the box. Click \r\n <img decoding=\"async\" alt=\"button\" src=\"\/wp-content\/themes\/avantage\/assets\/img\/FAQ_releve-emploi_03a.gif\"> to select the number of insurable periods.<\/p>\r\n\t\t<\/div>\r\n    <p><img decoding=\"async\" alt=\"FAQ image 03\" src=\"\/wp-content\/themes\/avantage\/assets\/img\/FAQ_releve-emploi_03_EN.bmp\"><\/p>\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>06<\/span>\r\n\t\t\t<p>As needed, modify the insurable amount per period.<\/p>\r\n\t\t<\/div>\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>07<\/span>\r\n\t\t\t<p>Click the <strong>Others<\/strong> tab to set the other amounts to be entered on the record of employment: vacations, public holidays or other amounts due to the employee plus the detail of the employee's disability insurance premiums, if any.<\/p>\r\n\t\t<\/div>\r\n\t\t<p><img decoding=\"async\" alt=\"FAQ image 04\" src=\"\/wp-content\/themes\/avantage\/assets\/img\/FAQ_releve-emploi_04_EN.bmp\"><\/p>\r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>08<\/span>\r\n\t\t\t<p>Use the toolbar commands to print the record.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <h4>How to complete the record of employment<\/h4>\r\n    \r\n    <p>If you want help to complete the records block by block and indications on the errors to avoid, see  <a href=\"https:\/\/www.canada.ca\/en\/employment-social-development\/programs\/ei\/ei-list\/reports\/roe-guide.html\" target=\"_blank\">How to complete the Record of Employment<\/a>.<\/p>\r\n    \r\n\t\t<hr \/>\r\n    \r\n    <h3>Record of Employment on the web (ROE)<\/h3>\r\n    \r\n    <p>To participate in this program, the employer must first register with Human Resources and Skills Development Canada (HRSDC). For more information on registration details, contact a counsellor in your area.<\/p>\r\n    \r\n    <h4>Producing a Web record of employment<\/h4>\r\n\r\n\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>01<\/span>\r\n\t\t\t<p>\tIn the <strong>Record of employment<\/strong> dialog box, enter the number of the employee to whom the record is issued.<\/p>\r\n\t\t<\/div>\r\n\t\t\r\n\t\t<div class=\"listeFlex\">\r\n\t\t\t<span>02<\/span>\r\n\t\t\t<p>Activate the ROE Web record of employment box and indicate if it is a Test file or a Transfer.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <p><img decoding=\"async\" alt=\"FAQ image 05\" src=\"\/wp-content\/themes\/avantage\/assets\/img\/FAQ_releve-emploi_05_EN.bmp\"><\/p>\r\n    \r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>03<\/span>\r\n\t\t\t<p>Validate the file name where the selected employee\u2019s data must be added.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <ul>\r\n      <li>As needed, give a new name to identify the file and specify the file folder. (The file must have a .blk extension).<\/li>\r\n      <li>Select the <strong>Link with the transmission site<\/strong> option to access directly the HRSDC website at the end of the procedure.<\/li>\r\n    <\/ul>\r\n    \r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>04<\/span>\r\n\t\t\t<p>Click <strong>Save<\/strong>.<br><br>\r\n      The software checks if the specified file already exists. If so, a confirmation of the addition of the new record must be made. Answering <strong>No<\/strong> to the question results in the replacement of the existing file with the new data.\r\n<br><br>Up to 1000 records of employment can be contained in the same file.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <h4>Sending the Record of Employment via the Web<\/h4>\r\n    \r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>01<\/span>\r\n\t\t\t<p>On the Service Canada website, left panel, click <strong>Sign-in to ROE Web<\/strong>.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>02<\/span>\r\n\t\t\t<p>In the Record of Employment access page, sign-in section, click <strong>Select a Sign-in Partner<\/strong> or <strong>Continue to GCKey<\/strong> and sign up for the service.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>03<\/span>\r\n\t\t\t<p>In the ROE Web Main Page, click <strong>Upload a Payroll Extract File<\/strong>.<\/p>\r\n\t\t<\/div>\r\n    \r\n    <div class=\"listeFlex\">\r\n\t\t\t<span>04<\/span>\r\n\t\t\t<p>In step 1, click <strong>Select Files<\/strong> and select your file.<br>\r\n        Your record of employment file is ready to be uploaded.\r\n      <\/p>\r\n\t\t<\/div>\r\n    \r\n    <p>If you have problems, refer to the help on the Service Canada site:<\/p>\r\n    \r\n    <ul>\r\n      <li><a href=\"https:\/\/www.canada.ca\/en\/employment-social-development\/programs\/ei\/ei-list\/reports\/roe-web-admin-guide.html\" target=\"_blank\">Profile - ROE Web Administration Guide<\/a><\/li>\r\n      <li><a href=\"https:\/\/www.canada.ca\/en\/employment-social-development\/programs\/ei\/ei-list\/reports\/payroll-extract.html\" target=\"_blank\">ROE payroll extract<\/a><\/li>\r\n    <\/ul>\r\n    \r\n    <h4>Validation of Data<\/h4>\r\n    \r\n    <p>Each record of employment included in the electronic file is validated by <strong>ROE Web<\/strong>. The chart provides the validation status:<\/p>\r\n    \r\n    <ul>\r\n      <li><strong>RE created<\/strong>: Record of employment submitted and saved. A serial number is given to the record of employment.<\/li>\r\n      <li><strong>RE succeeded<\/strong>: Draft (test file) submitted and validated. The draft status is saved as long as the record has not been submitted. Note that a draft file is saved for a maximum of 15 days, No serial number is given to a draft file.<\/li>\r\n      <li><strong>RE failed<\/strong>: Record submitted with errors that were detected (for example, a wrong social insurance number, a mandatory field not completed). These records can be modified online and submitted again to be validated or modified in the original file. No serial number is given to a rejected record.<\/li>\r\n<\/ul>\r\n    \r\n    <div class=\"noteProcedure\">\r\n\t\t\tA successful file cannot be submitted twice. In this case, this submission will be rejected at validation.\r\n\t\t<\/div>\r\n    \r\n    <h3>Consulting and Printing Records<\/h3>\r\n<p>The employer can view and print records of employment produced by <strong>ROE Web<\/strong> for the last 11 years.<\/p>\r\n    \r\n\r\n\t<\/div>\r\n\t<div class=\"sidebar__right\">\r\n\t\t<div class=\"sidebar__right__top\">\r\n\t\t\t<h3>Need help?<\/h3>\r\n\t\t\t<p>If you need assistance during the process, please contact our support team.<\/p>\r\n\t\t\t<span>1&nbsp;800&nbsp;862-5922<\/span>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/div>\r\n    ","protected":false},"excerpt":{"rendered":"Records of employment can be saved in a sequential file that will enable printing with the federal government printing software or directly on the Web with functions at the user\u2019s disposal by Human Resources and Skills Development Canada (HRSDC). The ROE Web application allows you to transmit an electronic file holding one or more records [&hellip;]","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-22232","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Producing records of employment - Avantage<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.avantage.ca\/en\/producing-records-of-employment\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Producing records of employment - Avantage\" \/>\n<meta property=\"og:description\" content=\"Records of employment can be saved in a sequential file that will enable printing with the federal government printing software or directly on the Web with functions at the user\u2019s disposal by Human Resources and Skills Development Canada (HRSDC). 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